Cloud Terms and Conditions
Everything you need to know about your cloud contract with Towner Communications
1. TYPE OF SERVICE.
1.1. TOWNER COMMUNICATIONS agrees to provide Services (as defined in your Cloud Services Quote,
attached hereto and incorporated by reference herein) with respect to the System(s) as defined in your
Cloud Services Quote. If Customer desires TOWNER COMMUNICATIONS to provide any additional
service other than as set forth herein, then any such additional services shall only be furnished pursuant to
a separate agreement.
2. DEFINED TERMS.
2.1. Some words used in the Agreement have particular meanings:
“Business Day” means Monday to Friday, excluding public holidays.
“Order” means the order/quote that you accept for the Services that describes the type or types of services
you are purchasing, and that is signed by you, either manually or electronically.
“Services” means the TOWNER COMMUNICATIONS cloud software and services described in the Order.
“Services Period” means the period specified in the Term Commitment section of Order.
3. TOWNER COMMUNICATIONS’ OBLIGATIONS.
3.1. TOWNER COMMUNICATIONS shall provide to you the Services and Support subject to the terms and
conditions of the Agreement. TOWNER COMMUNICATIONS’ obligation to begin providing the Services and
Support is contingent on your satisfaction of TOWNER COMMUNICATIONS’ credit approval criteria.
4. CUSTOMER’S OBLIGATIONS.
4.1. You agree to do each of the following: (i) comply with applicable law and the terms and conditions of the
Agreement, (ii) pay the fees for the Services when due, (iii) ensure that your customer account information
as provided to TOWNER COMMUNICATIONS is true, accurate, current and complete; and (iv) cooperate
with TOWNER COMMUNICATIONS’ reasonable investigation of service outages and any suspected breach of the
Agreement.
4.2. You agree to complete all assigned tasks outlined in provided questionnaire. Failure to provide required
information will result in pushing the install date, and you will be responsible for additional charges as
determined by the line carriers to reschedule.
4.3. You agree that your IT staff/companies if applicable, will make all required changes that are also outlined in
the provided questionnaire. All changes should be verified prior to the install date, failure to do so will result
in pushing the install. And will result in additional charges as determined by line carriers.
4.4. You agree that on the day of the install, any changes that are deemed above and beyond will be chargeable.
Changes such as name changes, or other minor changes to include things not working that should, will be
covered. Reprogramming multiple phones and buttons, that we should have already had the correct
information on will be chargeable.
5. LIMITATIONS ON CREDITS.
5.1. Notwithstanding anything in this Agreement to the contrary, the maximum total credit for any calendar month
for failure to meet Service Level Guarantees under the Agreement, including all guarantees, shall not
exceed fifty per cent (50%) of your monthly recurring fee for the affected Cloud Services. Credits that would
be available but for any limitation on credits will not be carried forward to future months.
5.2. You are not entitled to a credit under any Service Level Agreement for downtime or outages resulting from
Maintenance. For purposes of the Agreement, Maintenance shall mean:
5.2.1. Scheduled maintenance – repairs, modifications, or upgrades announced at least twenty-four (24)
hours in advance;
5.2.2. Scheduled customer maintenance – maintenance of your configuration that you request and that we
schedule with you in advance (either on a case by case basis, or based on standing instructions),
such as hardware or software upgrades;
5.2.3. Emergency maintenance – critical unforeseen maintenance needed for the security or performance of
your configuration or TOWNER COMMUNICATIONS’ network.
5.3. You are not entitled to a credit under any Service Level Agreement for downtime or outages resulting from:
5.3.1. External factors or circumstances outside of our control, including denial of service attacks, virus
attacks, hacking attempts and spikes in network traffic or application utilization;
5.3.2. a change which you effect or request which results in downtime or outages or interferes with our
ability to provide the Services;
5.3.3. deficiencies, bugs or errors in your application, application code, data structures, system software,
operating system, or any vendor supplied patches;
5.3.4. any unsupported third-party products or third party services (or their interaction with the Services);
5.3.5. any action we take which we reasonably believe is necessary to protect you, the TOWNER
COMMUNICATIONS’ network, or our other customers.
5.4. You are not entitled to a credit under any Service Level Agreement if you are in breach of your Agreement
with TOWNER COMMUNICATIONS (including your payment obligations to TOWNER
COMMUNICATIONS) at the time of the occurrence of the event giving rise to the credit until you have
cured the breach. You are not entitled to a credit if the event giving rise to the credit would not have
occurred but for your breach of your Agreement with TOWNER COMMUNICATIONS or your misuse of the
Services.
5.5. You must request a credit via accounts payable (accounting@townerkc.com) within thirty (30) days following
the occurrence of the event giving rise to the credit. If the claim is approved, the credit will be applied during
the next billing cycle following approval. You must show that your use of the Service to which the applicable
Service Level Guarantee applies was adversely affected in some way as a result of the downtime or outage
to be eligible for the credit.
5.6. For the purpose of determining whether a credit is due, time periods will be measured from the time stamp
generated by our ticket system, the time an interruption is recorded in our monitoring system, until network
availability is restored or the affected device is powered back on, as applicable.
6. TERM.
6.1. The initial term for each Order begins on the date that we make the Services available for your use and
continues for the period stated in the Order. If no period is stated in the Order, then the initial term shall be
thirty-six months. Upon expiration of the initial term, the Order will automatically renew for successive
renewal terms of thirty-six months each, unless and until one of us gives the other a written notice of nonrenewal 90 days prior to the expiration of the initial term (or then-current renewal term, as applicable).
6.2. During the term, services may not be removed that were agreed to on the initial service agreement. However additional services may be added during the term of service. Services may be renegotiated prior to the start of new thirty-six-month service term upon customers written request.
6.3. Upon the end of the Services Period, you no longer have rights to access or use the Services, including the
associated TOWNER COMMUNICATIONS Programs and Services Environments;
7. FEES AND PAYMENT TERMS.
7.1. TOWNER COMMUNICATIONS will charge you and you agree to pay no later than 10 days from the invoice
date, the fees for the Services in accordance with your Order. Unless you have made other arrangements,
TOWNER COMMUNICATIONS will charge your credit card monthly, without invoice, beginning on the date
that TOWNER COMMUNICATIONS first makes the Services available to you. Once placed, your order is
non-cancelable and the sums paid nonrefundable, except as provided in this Agreement or your order. You
will pay any sales, value-added or other similar taxes imposed by applicable law that TOWNER
COMMUNICATIONS must pay based on the Services you ordered, except for taxes based on TOWNER
COMMUNICATIONS’ income. TOWNER COMMUNICATIONS may suspend all Services (including
services provided pursuant to any unrelated Order or other agreement we may have with you) if our
charges to your credit card are rejected for any reason, or payment is over 30 days past due. If you are
found to be over 30 days past due twice in any six-month period, TOWNER COMMUNICATIONS will
require that your account be converted to credit card payment only in order to continue your service with
TOWNER COMMUNICATIONS. At which point, you will be responsible for payment of any outstanding
balances and any applicable termination liability. TOWNER COMMUNICATIONS may charge interest on
overdue amounts at a rate of $50.00 per month. If any amount is overdue by more than sixty (60) days, and
TOWNER COMMUNICATIONS brings a legal action to collect, or engages a collection agency, you must
also pay TOWNER COMMUNICATIONS’ reasonable costs of collection, including legal fees, attorney fees and court
costs. Unless stated otherwise, fees are stated and will be charged in the same currency as per your Order.
Any “credit” that we may owe you, such as a credit for failure to meet a Service Level Agreement, will be
applied to fees due from you for Services, and will not be paid to you as a refund. If there is a dispute with
respect to any portion of an invoice, you shall pay the undisputed portion of the fees promptly (within 10
days of invoice) and provide written details specifying the basis of any dispute of the remaining amount.
Both Parties agree to work together to promptly resolve any disputes. Charges that are not disputed within
thirty (30) days of the date charged are conclusively deemed accurate. You authorize TOWNER
COMMUNICATIONS to obtain a credit report at any time during the term of the Agreement.
7.2. You understand that you may receive multiple invoices for the Services you ordered. Invoices will be
submitted to you pursuant to TOWNER COMMUNICATIONS’ invoicing standards.
8. SUSPENSION OF SERVICES.
8.1. Grounds for Suspension. We may suspend the Services without liability if:
8.1.1. we reasonably believe that the Services are being used (or have been or will be used) in breach of the
Agreement;
8.1.2. we discover that you are, or are affiliated in any manner with, a person who has used similar services
abusively in the past;
8.1.3. you don’t cooperate with our reasonable investigation of any suspected breach;
8.1.4. we reasonably believe that the Services have been accessed or manipulated by a third party without
your consent;
8.1.5. we reasonably believe the suspension of the Services is necessary to protect our network or our
customers;
8.1.6. a payment of any invoiced amount is overdue; or
8.1.7. we are required by law or a regulatory or government body to suspend your Services.
8.2. Notice of Suspension. We will give you reasonable advance notice of a suspension under this Sub-section
and a chance to cure the grounds on which the suspension is based, unless we determine in our
reasonable commercial judgment that a suspension on shorter or contemporaneous notice is necessary to
protect TOWNER COMMUNICATIONS or our other customers from imminent and significant operational,
legal, or security risk.
8.3. Fees and Remedies. If the suspension was based on your breach of your obligations under the Agreement,
then we may continue to charge you the fees for the Services during the suspension and may charge you a
reasonable reinstatement fee (at our discretion) upon reinstatement of the Services. If your Services are
compromised, then you must address the vulnerability prior to TOWNER COMMUNICATIONS placing the
Services back in service or, at your request, we may be able to perform this work for you at our standard
hourly rates as a supplementary service.
9. TERMINATION FOR BREACH.
9.1. Your right to terminate. You may terminate the Agreement for breach on written notice if we:
9.1.1. materially fail to provide the Services as agreed and do not remedy that failure within ten (10) days of
your written notice describing the failure; or
9.1.2. materially fail to meet any other obligation stated in the Agreement and do not remedy that failure
within thirty (30) days of your written notice describing the failure.
9.2. Our right to terminate. We may terminate the Agreement for breach on written notice if:
9.2.1. we discover that the information you provided for the purpose of establishing the Services is materially
inaccurate or incomplete;
9.2.2. you did not have the legal right or authority to enter into the Agreement on behalf of the person
represented to be the customer;
9.2.3. your payment of any invoiced amount is overdue and you do not pay the overdue amount within four
(4) Business Days of our written notice;
9.2.4. you have made payment arrangements via credit card or other third party, and the third party refuses
to honor or reverses our charges, or you initiate a charge-back;
9.2.5. you fail to comply with any other obligation stated in the Agreement and do not remedy the failure
within ten (10) days of our written notice to you describing the failure;
9.2.6. you breach the acceptable use of our Cloud Services more than once even if you remedy each
breach;
9.2.7. a credit report indicates that you no longer meet our reasonable credit criteria, TOWNER
COMMUNICATIONS will provide you a reasonable opportunity to migrate your environment out of
TOWNER COMMUNICATIONS in an orderly fashion before we terminate Services; you will be
responsible to pay the fees associated with the Services until TOWNER COMMUNICATIONS is able
to terminate your Services.
9.2.8. you use the Services in violation of the acceptable use of our Cloud Services and fail to remedy the
breach within ten (10) days of our written notice; or
9.2.9. your agreement for any other TOWNER COMMUNICATIONS service is terminated for breach of the
acceptable use of our Cloud Services applicable to that service.
9.3. Termination for insolvency. Either of us may terminate the Agreement with immediate effect on written
notice if the other party (or we reasonably believe that the other party) (i) is unable to pay its debts; (ii)
enters into compulsory or voluntary liquidation; (iii) compounds with or contravenes a meeting of its
creditors; (iv) has a receiver or manager or an administrator appointed (or an application is made to the
court for the same); or (v) ceases for any reason to carry on business or takes or suffers any similar action
which means that it may be unable to pay its debts (each an “Insolvency Event”). Notwithstanding
anything to the contrary in the Agreement, the fees for the Services shall become due immediately upon the
occurrence of an Insolvency Event.
9.4. Early Cancelation. Early Cancelation of contract will require balance of contract payment and a $200 early cancelation fee may be applied.
10. LIMITATION ON DAMAGES.
10.1. The maximum aggregate liability of TOWNER COMMUNICATIONS and any of its Representatives for loss
or damages in connection with the Services or the Agreement under any theory of law shall not exceed the
greater of (i) the amount of fees you paid for the Services for the month during which the occurrence of the
event giving rise to the claim.
10.2. neither of us (nor any of our Representatives) shall be liable to the other for:
10.2.1. any indirect, special, incidental, exemplary, or consequential loss or damages of any kind;
10.2.2. any loss of profit or income;
10.2.3. any loss of business or business opportunity;
10.2.4. any loss or corruption of data;
10.2.5. any anticipated savings or revenue;
10.2.6. any punitive damages;
10.2.7. any loss of goodwill or reputation; or
10.2.8. any loss that could have been avoided by the damaged party’s use of reasonable diligence, even if
the party responsible for the damages has been advised or should be aware of the possibility of such
damages.
10.3. the service credits stated in the Service Level Agreement are your sole and exclusive remedy for TOWNER COMMUNICATIONS’ failure to meet the guarantees for which service credits apply.
10.4. The parties agree that the limitations on damages set out in the Agreement are agreed allocations of risk
constituting in part the consideration for TOWNER COMMUNICATIONS’ provision of the Services, and such
limitations will apply notwithstanding the failure of essential purpose of any limited remedy.
11. EMERGENCY SERVICES – 911 DIALING.
11.1. Non-Availability of Traditional 911 or E911 Dialing Service. The Service does not support traditional 911 or
E911 access to emergency services in all locations. Where we do not offer traditional 911 or E911 access,
we offer a feature known as “911 Dialing” which is a limited emergency calling service available only on
TOWNER COMMUNICATIONS, LLC certified Devices or Equipment. The 911 Dialing feature may not work at all
when used in conjunction with a Soft Phone, Virtual Numbers or Subscriber provided Customer Premise
Equipment. Our 911 Dialing feature is not automatic; you must separately take affirmative steps, as
described in this Agreement and on our website, to register the address where you will use the Services in
order to activate the 911 Dialing feature. You must do this for each TOWNER COMMUNICATIONS, LLC phone
number that you obtain. The 911 Dialing feature of the Service is different in a number of important ways
from traditional 911 or E911 service as described on our website page for 911 Dialing under “Features,”
and below. You shall inform any household residents, guests and other third persons who may be present
at the physical location where you utilize the Service of (i) the non-availability of traditional 911 or E911,
and (ii) the important differences in and limitations of the TOWNER COMMUNICATIONS, LLC 911 Dialing feature
as compared with traditional 911 or E911 dialing. The documentation that accompanies each Device that
you purchase should include a sticker concerning the potential non-availability of traditional 911 or E911
dialing (the “911 Sticker”). It is your responsibility, in accordance with the instructions that accompany each
Device, to place the 911 Sticker on each Device that you use with the Service. If you did not receive a 911
Sticker with your Device, or you require additional 911 Stickers, please contact our customer care
department.
11.2. Registration of Physical Location Required. For each phone number that you use for the Service, you must
register with TOWNER COMMUNICATIONS, LLC the physical location where you will be using the Service with
that phone number. When you move the Device to another location, you must register your new location. If
you do not register your new location, any call you make using the 911 Dialing feature may be sent to an
emergency center near your old address. You will register your initial location of use when you subscribe to
the Service. Thereafter, you may register a new location by following the instructions from the “911”
registration link on your TOWNER COMMUNICATIONS, LLC web account dashboard features page. For
purposes of the 911 Dialing feature, you may only register one location at a time for each phone line you
use with the Service.
11.3. Confirmation of Activation Required. Your 911 Dialing feature will not be activated for any phone line that
you are using with the Service, unless and until you receive an email from us confirming that the 911
Dialing feature has been activated for that phone line.
11.4. How Emergency Personnel are contacted. We contract with a third party to use the address of your
registered location to determine the nearest emergency response center and then forward your call to a
general number at that center. When the center receives your call, the operator will not have your address
and may not have your phone number. You must therefore provide your address and phone number in
order to get help. Some local emergency response centers may decide not to have their general numbers
answered by live operators 24 hours a day. If we learn that this is the case, we will send your call instead to
a national emergency calling center and a trained agent will contact an emergency center near you to
dispatch help. You hereby authorize us to disclose your name and address to third-party service providers,
including, without limitation, call routers, call centers and public service answering points, for the purpose of
dispatching emergency services personnel to your registered location.
11.5. Service Outages.
(a) Service Outages Due to Power Failure or Disruption. 911 Dialing does not function in the event of a
power failure or disruption. If there is an interruption in the power supply, the Service, including 911
Dialing, will not function until power is restored. Following a power failure or disruption, you may need to
reset or reconfigure the Device prior to utilizing the Service, including 911 Dialing.
(b) Service Outages Due to Internet Outage or Suspension or Termination of Broadband Service or ISP
Service. Service outages or suspensions or terminations of service by your broadband provider or ISP
will prevent all Service, including 911 Dialing, from functioning.
(c) Service Outage Due to Suspension or Termination of Your TOWNER COMMUNICATIONS, LLC Account.
Service outages due to suspension or termination of your account will prevent all Service, including 911
Dialing, from functioning.
(d) Service Outages Due to ISP or Broadband Provider Blocking of Ports or Other Acts. Your ISP or
broadband provider or other third party may intentionally or inadvertently block the ports over which the
Service is provided or otherwise impede the usage of the Service. In that event, provided that you alert
us to this situation, we will attempt to work with you to resolve the issue. During the period that the ports
are being blocked or your Service is impeded, and unless and until the blocking or impediment is
removed or the blocking or impediment is otherwise resolved, your Service, including the 911 Dialing
feature, may not function. You acknowledge that TOWNER COMMUNICATIONS, LLC is not responsible for the
blocking of ports by your ISP or broadband provider or any other impediment to your usage of the
Service, and any loss of service, including 911 Dialing, which may result. In the event you lose service
as a result of blocking of ports or any other impediment to your usage of the Service, you will continue to
be responsible for payment of the Service charges unless and until you terminate the Service in
accordance with this Agreement.
(e) Other Service Outages. If there is a Service outage for any reason, such outage will prevent all Service,
including 911 Dialing, from functioning. Such outages may occur for a variety of reasons, including, but
not limited to, those reasons described elsewhere in this Agreement.
11.6. Re-Activation Required if You Change Your Number or Add or Port New Numbers. 911 Dialing does not
function if you change your phone number or if you add or port new phone numbers to your account, unless
and until you successfully register your location of use for each changed, newly added or newly ported
phone number.
11.7. Network Congestion: Reduced Speed for Routing or Answering 911 Dialing Calls. There may be a greater
possibility of network congestion and/or reduced speed in the routing of a 911 Dialing call made utilizing the
Service as compared to traditional 911 dialing over traditional public telephone networks.
11.8. Possible Lack of Automatic Number Identification. It may or may not be possible for the local emergency
personnel to automatically obtain your phone number when you use 911 Dialing. Our system is configured
to send the automatic number identification information; however, one or more telephone companies, not
us, route the traffic to the emergency response center and that center may not be capable of receiving and
passing on that information. As a result, the operator who answers your 911 Dialing call may not be able to
automatically obtain your phone number and call you back if the call is not completed or is not forwarded, is
dropped or disconnected, if you are unable to speak to tell the operator your phone number, or if the
Service is not operational for any reason.
11.9. No Automated Location Identification. In most service areas, it is not possible at this time to transmit to the
local emergency response center the address that you registered for 911 Dialing. You will need to state the
nature of your emergency promptly and clearly, including your location (and possibly your telephone
number), as the operator will not have this information. Emergency personnel will not be able to find your
location if the call is not completed or is not forwarded, is dropped or disconnected, if you are unable to
speak to tell the operator your location, or if the Service is not operational for any reason.
11.10. Disclaimer of Liability and Indemnification. We do not have any control over whether, or the manner in
which, calls using our 911 Dialing service are answered or addressed by any local emergency response
center. We disclaim all responsibility for the conduct of local emergency response centers and the national
emergency calling center. We rely on third parties to assist us in routing 911 Dialing calls to local
emergency response centers and to a national emergency calling center. We disclaim any and all liability or
responsibility in the event such third party data used to route calls is incorrect or yields an erroneous result.
Neither TOWNER COMMUNICATIONS, LLC nor its officers or employees may be held liable for any claim,
damage, or loss, and you hereby waive any and all such claims or causes of action, arising from or relating
to our 911 Dialing service unless such claims or causes of action arose from our gross negligence,
recklessness or willful misconduct. You shall defend, indemnify, and hold harmless TOWNER COMMUNICATIONS its
officers, directors, employees, affiliates and agents and any other service provider
who furnishes services to you in connection the Service, from any and all claims, losses, damages, fines,
penalties, costs and expenses (including, without limitation, attorney’s fees) by, or on behalf of, you or any
third party relating to the absence, failure or outage of the Service, including 911 Dialing, incorrectly routed
911 Dialing calls, and/or the inability of any user of the Service to be able to use 911 Dialing or access
emergency service personnel.
11.11. Alternate 911 Arrangements. If you are not comfortable with the limitations of the 911 Dialing service, you
should consider having an alternate means of accessing traditional 911 or E911 services or terminating the
Service.
11.12. Customers in the State of Kansas are automatically assessed at $0.60 monthly fee for E911 services that
is passed through directly from TOWNER COMMUNICATIONS, LLC. to the State of Kansas.
12. HOSTED FAX.
12.1. TOWNER COMMUNICATIONS expressly forbids any unlawful use of its services which may violate any
applicable law or regulation including the Telephone Consumer Protection Act. It is solely the responsibility
of you and your company to ensure that all such laws and regulations, including without limitation,
regulation of unsolicited advertising, are adhered to. You and your company expressly absolves Our
Company of all responsibility for their use of Our Fax services and warrant that they are in full compliance
with all laws and regulations regarding sending facsimiles.
You and your company represent and warrant that it will contractually require and use reasonable efforts to
enforce that you and your end-users:
(a) Only use Our Fax services for lawful purposes and that its use of Our Fax services will be in compliance
with all federal, state and local laws and regulations including, without limitation, the provisions of the
Telephone Consumer Protection Act
(b) Will not use Our Fax services to transmit any unlawful, harmful, threatening, abusive, libelous, vulgar,
obscene, profane, hateful, or otherwise objectionable information of any kind, including, but not limited
to, encouraging conduct that would constitute a criminal offense, infringe third party rights, give rise to
civil liability or otherwise violate any local, state, federal or other law or regulation.
(c) Will not use Our Fax services to upload, post, reproduce or distribute, in anyway, any information,
software or other material protected by copyright or any other intellectual property right without first
obtaining the permission of such right holder.
(d) Will comply with all applicable laws, regulations and conventions, including those related to data privacy,
international communications, exportation of technical or personal data, and the sending of certain
unsolicited facsimiles.
13. CALL RECORDING
13.1. TOWNER COMMUNICATIONS provides a function that allows a user of the Service to record Individual
telephone conversations. The laws regarding the notice and notification requirements of such recorded
conversations vary by state to state. Subscriber is solely responsible for applying the local laws in the
relevant jurisdiction when using this feature.
13.2. The call recording feature is provided “as-is” and without warranty of any kind. The use of this and all
TOWNER COMMUNICATIONS, LLC features or Services are subject to our Terms of Service.
Service Level Agreement
- Emergency Service: Towner shall respond within four (4) hours after receiving notification of a major outage without incurring additional charges. See Cloud Terms and Conditions
- Normal Service: TOWNER shall respond within 24 hours after receiving notification of a normal service (break/fix) request.